HOUSTON NEUROPSYCHOLOGICAL SOCIETY
Article I. Name, Office and Fiscal Year
Section 1. Name. The name of the Society shall be Houston Neuropsychological Society.
Section 2. Principal Office. The principal office of the Society shall be the professional office of the President, or at such other place as the Board of Directors may determine advisable from time to time.
Section 3. Fiscal Year. The fiscal year for the Society shall begin on January 1 and end on December 31, unless otherwise designated by the Board of Directors.
Article II. Purposes
The primary purposes of the Society will be for charitable, educational and scientific purposes. With respect to the scientific and educational component of the organization’s purposes, programming will be divided into the following:
A. Major Annual Symposia
B. Lecture Presentations
C. Case Conferences
Interested professionals from all relevant disciplines will be regularly notified of the programs; the lecture and case conference components of which are free of charge.
The symposia will be all-day programs conducted by nationally and internationally known scientists and professionals in relevant disciplines. The proceeds from these symposia will be used to further the primary organizational purposes, i.e., to plan, conduct and underwrite the cost of future educational programs.
Article III. Membership
Section 1. Classification of Membership. There shall be two classifications of members: (a) Regular members who have voting privileges, and (b) Student members who will not have voting privileges or be eligible for election to the Board of Directors. All references in these by-laws to members shall refer to regular members except as otherwise expressly provided.
Section 2. Term of Membership and Fixing Record Dates. All memberships will be for a term of one year, the record date for determination of membership shall be fixed as January to December of the year in which a member pays dues, as set by the Board of Directors.
Section 3. Qualification and Application Process. Persons who are actively interested in neuropsychology and neuropsychological disorders shall be eligible for regular membership. Such persons shall show evidence of appropriate education and training, and shall be involved in teaching, research or clinical practice in the field. The guidelines for regular membership shall ordinarily include the following: qualifications (degrees, certificates or other requirements and a significant proportion of activities devoted to neuropsychology or closely related fields. These guidelines may be waived in instances of individuals who the Board of Directors consider to be especially qualified. The guidelines for student members will require the student to provide evidence that they are currently enrolled in an accredited university in a degreed program, which is pertinent to brain-behavioral relationships. Upon the award of a degree, student membership shall be terminated and the former student member shall then be eligible to apply for regular membership. Eligible persons shall be evaluated by the Membership Committee. Any member may recommend individuals to the Membership Committee for consideration. After the charter members have been processed, all applications submitted to the Membership Committee shall have the signature of two sponsors who are members of the Society. The Membership Committee shall be empowered to determine those applicants who meet the qualifications for membership and submit their names and qualifications to the Board of Directors for acceptance by a majority vote. Applicants will be promptly advised as to the action taken and their membership will become official upon payment of dues. Cases of ambiguity as to qualifications will be referred to the next Board of Directors meeting for a decision. New members selected before August 1st of each year will be billed at the annual rate within one month after their selection for membership. Those selected after August 1st will be billed at the regular annual billing. Charter members of all classes shall be those persons elected to membership at the first meeting of the Charter Board of Directors for the purpose of voting on new applicants.
Section 4. Dues, Membership Roll, Voting and Resignation and Endorsement Waiver.
a.) Annual dues for each year shall be determined by the Board of Directors of the Society and be fixed as covering the calendar year (January to December) for which they are paid. Dues will be collected between November 1 and December 31 of each year. Any member failing to pay dues by December 31 of the following year shall be considered to have resigned.
b.) The membership roll showing the list of members in good standing will be kept by the Secretary.
c.) Any member of the Society may resign at any time upon tendering a resignation in writing to the President or Secretary. The membership of any member in the Society may be terminated by a majority vote of the Board of Directors for violations of the ethical standards as put forth by the American Psychological Association.
d.) Membership in the Houston Neuropsychological Society shall not be construed as constituting an endorsement of professional competence. The Society logo or official stationary may not be used by any non-Board Member without the expressed consent of the majority of the Board of Directors. Such consent must be obtained in writing.
Section 5. Membership Meetings. Annual business meetings of the general membership shall occur once each year. These meetings are announced via brochure and flier to the membership as well as to the professional community. The officers of the Society shall meet at least quarterly to arrange the upcoming year’s agenda, as well as discuss other relevant issues for the Society. These business meetings will be open to any member, as well as the elected officers. Robert’s “Rules of Order” shall govern all proceedings of the Society unless otherwise indicated by the Board of Directors.
Article IV. Procedures
Section 1. Management of the Society. During the first calendar year, the Society will be managed by the Charter Board of which will consist of a President, President-Elect, Treasurer and Secretary. The positions of President-Elect and Secretary may be held by the same person. For the second calendar year and thereafter, the Society will be managed by the President, Immediate Past-President, Treasurer and Secretary. All officers must be of a professional status, and a diversity of disciplines within the area of brain behavior relationships is encouraged.
Section 2. Election and Term of Officers. The Board of Directors shall present a slate of candidates in election years at the annual business meeting. Additional nominees shall be taken from the floor and a ballot shall be mailed to membership within one month of the meeting. The accepted officers shall hold terms of one year, beginning with the January meeting, immediately following acceptance by the membership.
Section 3. Vacancies. In the event that an officer submits his/her resignation, the executive committee shall appoint an officer until the time of the next election.
Section 4. Removal. Any or all officers of the Society may be removed by a two-thirds (2/3) vote of the general membership in good standing. An officer who is absent from three consecutive meetings without notification or stated causes, shall be removed from his/her office and the position filled as stated in Article IV, Section 3, Vacancies.
Section 5. Resignation. An officer may resign at any time by giving written notice to the President or Secretary of the Society. The resignation shall take effect upon receipt by the officer. Acceptance of the resignation is not necessary to make it effective.
Section 6. Quorum of Officers. A majority of the entire Board of Directors shall constitute a quorum for the transaction of business, or of any specified item of business.
Section 7. Action by the Officers. No business may be transacted without the holding of a meeting at which a quorum of the Board of Directors is present.
Article V. Board of Directors
Section 1. President. The President shall be the Chief Executive Officer of the Society. He or she shall preside at all meetings of the membership and of the Board of Directors. He or she shall have the general management of the affairs of the Society and shall see that all actions of the Board are carried into effect.
Section 2. President-Elect. The President-Elect shall assist the President in carrying out his or her duties. He or she shall also assume responsibilities of the Chief Executive Officer in the absence of the President in any membership meeting or meeting of the Board of Directors. The first President-Elect of the Society shall be voted on by the membership at the same time the other officers are elected.
Section 3. Treasurer. The Treasurer shall have the care and custody of all the funds and securities of the Society and shall deposit said funds in the name of the Society in such bank or trust company as the Board of Directors may choose. He or she shall, when duly authorized by the Board of Directors, sign and execute all contracts in the name of the Society, when countersigned by the President. He or she shall sign all checks, drafts, notes and orders for the payment of money, when duly authorized by the Board of Directors. He or she shall at all reasonable times exhibit the books and accounts to any officer or member of the Society, upon application at any meeting of the members or the Board of Directors. At the end of each year, he or she shall have an audit of the accounts of the Society made by a committee appointed by the President and shall present such audit in writing at the annual meting of the members. At this time he or she shall also present an annual report setting forth in full the financial condition of the Society.
Section 4. Secretary. The Secretary shall be responsible for the roll of the membership in good standing alphabetically arranged, including most recent addresses and phone numbers. It is the primary duty of the Secretary, in cooperation with the Program Committee, to notify the membership of the date,
time, place and topic of each general membership meeting and the Society. The Secretary shall keep the minutes of the Board of Directors and also the minutes of the general membership meetings. He or she shall have charge of such books and papers as the Board of Directors may direct and perform all duties incidental to the office. He or she is also responsible for transmitting minutes and other relevant information to the general membership.
Section 5. Members at Large. The Board of Directors shall be responsible for appointing Members at Large. The number of Member at Large positions can vary from year to year. The term shall last for one year. These positions shall be included as voting members of the Board of Directors. Members at Large shall be responsible for speaker recruitment and shall liaison with the membership and assist officers of HNS in the governorship of the organization.
Article VI. Amendments
The by-laws may be adopted, amended or repealed by a two-thirds majority of members in good standing. By-laws may also be adopted, amended or repealed by the Board of Directors, but any by-laws adopted, amended or repealed by the Board of Directors may be reversed by a two-thirds vote of the members entitled to vote thereon, as hereinbefore provided.
If any by-laws regulating an impending election of the Board of Directors is adopted, amended or repealed by the Board of Directors, there shall be set forth in the notice of the next meeting for the election of the Board of Directors, any by-law so adopted, amended or repealed, together with a concise statement of the changes made.